Terms, Conditions and Rules of Behavior for Campus Party Europe in Berlin 2012
By purchasing a ticket that grants you access to Campus Party Europe in Berlin 2012, you consent and submit – without any restrictions whatsoever – to the terms and conditions set forth herein and set forth by Futura Networks, S.L. (ORGANIZATION). This document is at your disposal at all times at the website www.campus-party.eu.
§ 1 ON REGISTRATION AND ACCESS TO THE EVENT
I. ACCESS TO THE EVENT FOR ADULTS. All participants of the event Campus Party Europe in Berlin must be aged 18 years or older. Minors and persons with limited legal capacity must be duly authorized by their legal representatives, who shall meet the requirements set forth by THE ORGANIZATION. Entry to the event constitutes acceptance of each and every one of the terms and conditions set out in this document and any amendments thereto, which shall be reported to the participants under the terms stated in this regulation.
II. ACCESS TO THE EVENT FOR MINORS OR PERSONS WITH LIMITED LEGAL CAPACITY. In case a minor or a person with limited legal capacity wishes to participate in the event, they shall be registered to the event by their parent(s) or tutor(s), with written permission of their legal representatives. The parent(s) or guardian(s) will be responsible of ensuring the proper conduct of their dependents; the fulfillment of these terms and conditions as wells as the coverage of any damages they may cause. All those responsible for minors or persons with limited legal capacity shall pay via their personal credit card or directly by deposit to the account of THE ORGANIZATION, the corresponding ticket for their dependents. Access to the event for the guardian of a minor or a person with limited legal capacity is free.
In order to register a minor or a person with limited legal capacity, you must follow the steps listed in the annex at the end of these Terms and Conditions; under the heading “Event registration procedure for minors and persons with limited legal capacity”.
III. SPACE IS LIMITED. The quotas to participate in Campus Party Europe in Berlin are limited. Quotas will be allocated on a first-come, first-serve basis for application forms duly completed, provided the payment was made in time and the application was duly approved by THE ORGANIZATION.
IV. DATA CHECK. Once the form is filled out and sent, and the validity of the payment verified, the applicant must check if the details in the User Profile are correct.
§ 2 ON THE RESPONSIBILITY OF THE EVENT ORGANIZATION
I. HARDWARE IDENTIFICATION STICKERS. Participants admitted to the event will be given some hardware identification stickers (3 in the event that the participant brings CPU –tower-, monitor and console or 1 in case of a notebook or laptop) that will be associated with their participant badge and that will be requested whenever the participant is to leave the premises with these belongings.
II. PERSONAL IDENTIFICATION OF THE PARTICIPANTS. Participants must carry with them an original of their personal ID’s with a recent photograph, whether it is a national identity card, passport or any other valid official document for identification purposes as it may be requested by a member of THE ORGANIZATION at any time.
IMPORTANT: The lack of an ID, as well as the failure to present the credentials of Event participation, will lead to the expulsion from the event. No photocopies will be accepted, only original documents.
III. RIGHT OF ADMISSION. THE ORGANIZATION reserves right of admission for applications to participate in the Event. The value of the registration fee for applications that for whatever reason are not accepted will be refunded to the applicant.
§ 3 ON ADMISSION RIGHTS
I. REGISTRATION FEE AND PARTICIPANTS RIGHTS. The registration fee for Access to the event and a Network Access Point is €128 (VAT included), and the fee for the Camping Area service is €64 (VAT included).
The registration fee for Access to the event and a Network Access Point grants participants the following privileges:
1. Entrance to the venue throughout the duration of the event, that is, from noon (12:00 p.m.) of the 21st of August until noon of the 26th of August, 2012.
2. A place in the Arena where you may install your personal computer, including a Network Access Point and an outlet; if at the time of registration the service "Physical Network Access Point" was requested.
3. Participation in regular or scheduled activities and competitions, subject to general and particular conditions determined by THE ORGANIZATION for each one of them.
4. Access to the Arena as well as the public area at the times scheduled by THE ORGANIZATION.
5. Access to exhibitors’ stands at the times scheduled for that purpose.
The fee for the Camping Area service grants the participants:
- A designated place at a double tent (2 m by 1.60 m approximately) as well as access to the facilities of the Camping Area (toilets, showers) 24 hours a day. *Subject to conditions on spot allocation for double tents in the Camping Area, as stipulated in chapter four of the present document.
II. CATERING. The catering service requires an additional fee that includes three meals breakfast, lunch and dinner. The catering service starts with dinner on august 21st and ends with lunch on august 26th, the same day the event Campus Party Europe in Berlin 2012 ends. The cost for the catering service (incl. VAT) will be posted in the event's website.
§ 4 CAMPING AREA
I. CAMPING AREA REGULATIONS. Campus Party Europe in Berlin attendees, who have made the corresponding payment for the service, shall have access to the camping area provided they abide by the following rules and conditions:
1. All participants must complete the registration process in accordance with the present terms and conditions document. (Photos, personal data, etc…).
2. Apply for the camping area service in the registration process at www.campus-party.eu and follow through with the corresponding payment. This fee can be paid via any of the available payment methods provided in THE ORGANIZATION’s website.
3. Camping area spots will be assigned according to the registration process in a first-come first-served basis.
4. Alcohol and any other illegal substances are banned at the venue, and are prohibited throughout all the days spent in both the Expo area and the Arena of Campus Party Europe in Berlin.
5. All participants must keep their composure at all times; any kind of nuisance or scandalous conduct at the venue is strictly prohibited. Likewise, each campusero must not disturb the rest of the other participants in any other way.
§ 5 ON REGISTRATIONS
I. SINGLE REGISTRATION. Only one registration per person will be admitted. Registrations are personal and non-transferable; change of ownership is not accepted.
II. PAYMENT CONDITIONS. Participants’ admission to Campus Party Europe in Berlin payment is conditioned upon the timely and effective payment of the participation fee in accordance with the terms and conditions set forth herein. This fee can be paid via credit card or direct deposit in accordance with the established in the website provided for that effect. Such payment shall not be made providing false information of either the buyer or the credit card number.
III. REFUSAL OF REGISTRATION TO PARTICIPANTS. If THE ORGANIZATION becomes aware that a participant is deemed guilty of committing a computer crime, punishable by law; the registration process for that participant will not be completed and access to the event will be consequently denied. This situation can be brought to the attention of the competent authorities to make the necessary investigations. Likewise, The Organization reserves the right to void a registration when its internal identification systems alert to the possibility of irregularities in the transaction. Notwithstanding the foregoing, The Organization may alert the authorities on the possible perpetration of a crime.
IV. BILLING PROCESS. The Organization will provide each participant with an invoice as proof of received payment, which will be given in person at Campus Party Europe in Berlin, or sent by mail upon prior written request addressed to The Organization.
§ 6 ON LIABILITY
I. PERSONAL BELONGINGS. The Organization is not to be liable for any theft or robbery of materials or any other object or element, whether they are consumable, unpalatable or otherwise, committed against the participants of the event. Therefore, is best not to leave your belongings unattended at any time throughout the duration of the event. By registering and participating in the event, participants expressly and irrevocably accept the regulations above and undertake that no claim or allegation shall be made against THE ORGANIZATION, its business partners, or the event’s sponsors, in case of any loss of property brought to the Event.
II. NETWORK USAGE BY THE PARTICIPANTS. The Organization is not responsible for the content that users may upload, download or exchange among themselves or with third parties external to the event, whatever they may be. Each participant will be responsible for the use they give to the network infrastructure that THE ORGANIZATION will provide for the event. In this regard, THE ORGANIZATION requires an unrestricted compliance with applicable Penal and Intellectual Property laws in force in Germany, including the prohibition to use, commercialize, distribute or give access to material that could be considered child pornography. Meaning each party will be held responsible for their actions. Similarly, THE ORGANIZATION shall not be liable for network outages that may happen during the course of the event, this being expressly and irrevocably accepted by the participants of the event.
THE ORGANIZATION, through this event promotes respect for human life and individual freedom, by giving access to the technology provided in Campus Party Europe in Berlin. Therefore, it is forbidden for participants to use, promote, distribute, or commercialize any kind of pornography, especially child pornography. Additionally, the Event participants undertake:
- Refrain from hosting images, texts, documents or audiovisual files directly or indirectly involving sexual activity with minors.
- Refrain from hosting pornography, especially images or videos, if there are indications that the people photographed or filmed are minors.
- Refrain from hosting links to sites containing or distributing children pornographic material.
III. LAW BREACHING BY THE PARTICIPANTS. THE ORGANIZATION is not responsible for the crimes participants may commit at the event during the use they give to the network provided for carrying out the event Campus Party Europe in Berlin. However, if THE ORGANIZATION becomes aware of any possible breach of national or international laws by a Participant, it may notify the authorities and surrender to them the participant who has committed or has sought to commit an illegal act.
IV. DAMAGES TO COMPUTER EQUIPMENT OWNED BY PARTICIPANTS. The ORGANIZATION is not responsible for any material damage that may happen to the equipment during the event, whatever the physical or technical causes of such damages. Specifically, each seat in the Arena is designed to withstand a certain wattage, so participants are advised to refrain from connecting to the electricity grid equipment such as mobile chargers, multiple socket outlets, fans, lights, recorders, equipment in poor condition, or any other peripherals, etc… since they could strain the power grid or damage participants' personal computers which will not be covered under any circumstances or in any way by THE ORGANIZATION.
V. EVENT SUSPENSION. THE ORGANIZATION shall not be liable for any damages that may be caused to participants, whether direct or indirect, for the suspension of the event due reasons beyond its control, such as unforeseeable circumstances, force majeure, public safety or if there were to be a decision made by any administrative or judicial authority, that could oblige The Organization to suspend the Event. In that case, The Organization will, if possible, select new dates for the event once the reasons for the suspension are resolved, this being expressly and irrevocably accepted by the participants.
§ 7 ON EVENT ACTIVITIES
I. REGULAR ACTIVITIES. During the event THE ORGANIZATION has provided a range of activities and presentations of cutting-edge products for the participants to enjoy at no cost. These activities will be scheduled both at general and content area level. To access them the participants must meet the specific conditions that will be stipulated for each one of them.
II. SPECIAL ACTIVITIES. During the event THE ORGANIZATION has provided a number of special activities that can be accessed by paying a fee, this being expressly and irrevocably accepted by the participants. The registration period, total value, and registration and payment procedures will be announced in the website and/or communicated via e-mail to participants well in advance.
III. CANCELLATION OR SUSPENSION OF ACTIVITIES. THE ORGANIZATION reserves the right to cancel, modify or alter any of the activities, competitions, courses or conferences to be held during Campus Party Europe in Berlin. Cancellations, changes or alterations in these activities will be announced in the official website of the event. In the case special activities are suspended, THE ORGANIZATION will refund the participants the corresponding amount.
§ 8 BADGES
I. PARTICIPANTS BADGES. In order to access the Event, the participant must be properly registered in the Database of Campus Party Europe in Berlin, have made the payment in a timely manner and have the badges provided by THE ORGANIZATION. Badges will be given at the information stand specifically authorized for that purpose (check-in).
The badges will provide access to all areas of the event. It is mandatory to always wear the badges in a visible spot.
It is forbidden to enter the premises without the proper credentials, any person other than the participants of the event will not be able access it.
II. BADGE LOSS OR DAMAGE. It is the participant responsibility to safeguard the badge. In case of loss or damage of the badge, the participant must go directly to the Badges and Information stand (check in), which will provide another one upon the corresponding payment (€15, VAT included).
III. IMPORTANCE OF CARRYING THE BADGE. It is mandatory to present the badge before entering any area of the Campus Party Europe in Berlin venue, as well as at the moment of collecting any gifts and/or prizes. The badge shall also be presented to Room Support and Security personnel or to any member of THE ORGANIZATION that requests it.
It is mandatory to wear the badge in a visible spot when in the Campus Party Europe in Berlin venue, the Camping Area, the Arena, Futura and Stands area, as well as any other areas of the event. Failure to wear the badge is considered a serious breach and may be punished by immediate expulsion from the event.
IV. PERSONAL IDENTIFICATION. Along with the badge, event participants must have their personal ID with them, whether it is a national ID, valid passport or any other official identification document. In order to be identified at any given time upon request by ant member of THE ORGANIZATION. Copies are not accepted, only the original documents.
Access will not be allowed to any participant whose badge data (check in) does not match the data on their IDs or passports. Likewise, any participants whose information is not listed in the database of Campus Party Europe in Berlin will not be given neither badges nor access to the venue.
V. PARTICIPANTS COMPUTER IDENTIFICATION. Only one computer per participant will be allowed. Participants may also bring one console. Along with the badge, a maximum of three hardware identification stickers will be provided. E.g. if a participant is given three stickers, he must affix one to the CPU (tower), one to the monitor, and another to the console. E.g. if on the other hand the participant brings a notebook or a laptop only, one sticker will be given and you must affix it to the device.
IMPORTANT: Affixing the hardware identification sticker is mandatory.
VI. LOSS OR DAMAGE OF COMPUTER IDENTIFICATION STICKERS. In case of loss or damage of the sticker(s) the participant must go directly to the Badges and Information stand where another set of stickers will be provided free of charge. Only one replacement is allowed. I.e. if the stickers were to be lost or damaged more than once, the participant shall leave the event.
In order to leave Campus Party Europe in Berlin with computer equipment, the data in the sticker(s) must match the data in the participant’s badge. If there is no such match or the equipment has no sticker(s) affixed, the owner of the equipment shall present the invoice – including the serial number of the device – so as to attest his ownership rights, or else wait until the last day for all the other participants to retrieve their equipment (CPUs [towers], monitors, consoles, laptops, etc.). In this eventuality, the participant must sign an affidavit attesting the ownership of the equipment and exonerating THE ORGANIZATION of any liability. The Organization reserves the right to safeguard the equipment until the ownership is confirmed.
If for any reason a piece of equipment needs to be replaced (monitor, CPU [tower], console, laptop), the participant must immediately notify the Badges and Stickers personnel, presenting an invoice of the repair or purchase of new equipment, then they will provide new sticker(s) for this equipment. If the new piece of equipment does not have the corresponding sticker affixed, the participant will not be allowed to leave the venue with it.
§ 9 GENERAL RULES OF CONDUCT
I. PUBLIC HEALTH AND ENVIRONMENTAL PROTECTION RULES. For venue environmental protection and public health purposes, the organizers and participants of Campus Party Europe in Berlin must abide by the following rules. If a person breaches any of the restrictions will not only endanger their own safety but that of others, he or she shall be responsible for the implications that may occur, and may be also expelled from the event without any refund rights over the registration fee. Participants are obliged to comply with the following:
- Alcohol and any other controlled/illegal substances are banned at the venue, and trying to access the venue under the effect of said substances is forbidden. Failure to comply with this rule is considered a serious offense and will lead to expulsion from the event; in addition, the appropriate authorities will be notified.
- Non-alcoholic beverages are permitted, provided they are not in glass containers.
- Flammable materials, such as gas lanterns, candles, torches, flares, weapons, fireworks, sprays, barbecues, microwaves, cooking utensils, etc. or any elements that may produce fire of any kind within the precincts of the event are strictly prohibited.
- It is mandatory to always wear the badge in a visible spot when in the Camping Area, the Arena and all other areas of Campus Party Europe in Berlin. Failure to do so is considered a serious offense.
- Medicines: For Participants who are in treatment or suffer from any allergies, diabetes or any other disease, and require having their medicines with them (the participants must bring their own medication); THE ORGANIZATION provides refrigerated locations for storage purposes upon request by the participant. Emergency medical services are available for all participants.
II. BREACHES & PENALTIES. Any participants, in breach of the Terms, Conditions and Rules of Behavior of the Event or any other regulations imposed by THE ORGANIZATION, as well as the local laws in force before or during the event, will be held responsible for the consequences of their actions. Breaches are classified as minor infringements and serious offenses. Not all punishable infringements are stated herein and THE ORGANIZATION may use alternative criteria in order to impose further rules and penalties as needed.
III. MINOR INFRINGEMENTS. Minor infringements are considered all those inappropriate behaviors in accordance with these Terms and Conditions, the manners and customs, and the law that may be detrimental to the normal development of the Event, the organization, the sponsors or the other participants and that are not considered serious offenses. The following list sets forth some examples of minor infringements, among others:
1. Verbally abusing another person.
2. Improper use of speakers, i.e., only individual headphones are allowed.
3. Use or possession of items not allowed by THE ORGANIZATION or by law, when the infringement does not constitute a serious offense
Minor infringements will be sanctioned depending on recurrence and the nature of the infringement itself at the discretion of THE ORGANIZATION.
The accumulation of three Minor Infringements will constitute a serious offense and, depending on the nature, they may lead to the expulsion from the event.
IV. SERIOUS OFFENSES. Not all serious offenses are stated herein and THE ORGANIZATION may use alternative criteria to sanction the offenses of the participants as serious depending on recurrence and the nature of the offense itself. Serious offenses will be classified at the discretion of THE ORGANIZATION, and the following list serves as merely illustrative examples:
1. Consumption, possession and distribution of alcohol as well as the distribution and/or consumption of illegal substances within the precincts of Campus Party Europe in Berlin or the attempt to enter the venue under the influence of said substances.
2. Not wearing the badge in a visible spot when in the Campus Party Europe in Berlin venue, the Camping Area, the Arena, Futura and Stands area, as well as any other areas of the event.
3. Providing your personal badge to another person, participant or else for them to use.
4. Wearing another participant’s badge.
5. Failure to present the badge, personal ID or passport upon request by any member of THE ORGANIZATION and/or security personnel.
6. Failure to show the content of a bag at the entrance when requested upon request by any member of THE ORGANIZATION and/or security personnel.
7. Unauthorized access attempts and/or denial of service (DoS) attacks to the servers and computers owned by THE ORGANIZATION or other participants.
8. Instigating or participating in any kind of fight.
9. Inappropriate behavior in the toilets, washrooms or showers.
10. Damaging washrooms, showers or any other property available to participants.
11. Possession or use of flammable/sharp objects, knives, guns, etc. within the precincts of Campus Party Europe in Berlin.
12. Physical assaulting or sexual harassing another person.
13. Displaying unlawful conduct and/or violating the rights of others.
14. Participating in any political campaigning or promoting terrorist, illegal or immoral groups.
15. Infringing national and international regulation regarding the use, distribution, and marketing of pornographic material, especially child pornography. Doing business or advertising at the event. In particular, but not limited to, promoting or developing commercial or promotional activities for companies, domestic or foreign, other than the official sponsors of the event, or perform any activity of this sort that may be detrimental to the commercial activity of the Organization or its commitments with the sponsors.
Serious offenses will lead to the expulsion from the event notwithstanding to any legal actions that may be taken by THE ORGANIZATION and without any refund rights over the registration fee. Whenever the offense constitutes a crime, the participant will be turned over to the authorities.
In conclusion, in case of infringement or breach of a rule not listed above, THE ORGANIZATION will take the appropriate actions on a case-by-case basis.
V. SECURITY & LEGAL ACTION. Campus Party Europe in Berlin has a vigilant security team responsible for ensuring the safety of those attending. They are responsible for patrolling the various areas of Campus Party. However, THE ORGANIZATION will not be responsible for theft or damage to the personal belonging of the participants, whether they are consumable, unpalatable or otherwise. The Organization will not be liable for any violation of personal privacy or any other acts against the participants of the event.
Therefore, THE ORGANIZATION advises not to leave unattended any of your personal belongings throughout the duration of the event. Likewise, THE ORGANIZATION shall not be held responsible for the content that users may download or share with each other, be they of whatever nature. Each participant will be responsible for the use of the infrastructure that THE ORGANIZATION provides for the Event. The users must make sure they meet the current regulations regarding IP, copyrights and ensure no crime is being committed.
THE ORGANIZATION will not monitor or control network traffic; each user must use it responsibly.
Equipment control at departure will cease at 12:00 p.m. on August 26th, 2012.
§ 10 PARTICIPANTS CANCELLATION
I. GUIDELINES FOR CANCELING EVENT PARTICIPATION. Participants are entitled to cancel their participation in Campus Party Europe in Berlin until 11 p.m. on August 7th, 2012.
If the participant decides to cancel its participation in the Event before the deadline specified in the preceding paragraph, THE ORGANIZATION will refund their participation, except for the €15 meant for administrative expenses that will be kept by THE ORGANIZATION. For any cancellations made after the deadline the participant will not be entitled to a refund of the participation fee.
Cancellations must be requested to THE ORGANIZATION via e-mail at contact@campus-party.eu.
The participation fees corresponding to the people that cancel their participation to the event will be refunded two weeks after event completion.
§ 11 PROTECTION OF PERSONAL DATA
By accepting these terms, the participant declares to have read and expressly agreed to the privacy policy included within this clause. The participants give clear and express consent for the inclusion and processing of their personal data in accordance with the purposes and services that THE ORGANIZATION provides, and in conformity to the following paragraphs of the present section
The purpose of collecting and processing personal data is to properly manage user’s participation in the event and all its activities, as well as their service requests. This allows THE ORGANIZATION to make announcements via e-mail and perform both informative and commercial actions regarding products, activities and services.
The personal data provided by the participant will be added to the “Campuseros” file, duly registered in the General Register of the Data Protection Agency (hereinafter the “File”). In its capacity as holder of the Site, and responsible for the File and the processing of the data thereof, the company FUTURA NETWORKS, S.L. established in Madrid, 33 Aduana Street, 4th floor; with tax identification number B-82511775, and registered in the Commercial Registry of Madrid T 14898, F 158, H M-247920.
The responsible of the file ensures that the processing of personal data shall be performed pursuant to the Spanish Fundamental Law 15/1999 of December 13, 1999 on Protection of Personal Data (Ley Orgánica 15/1999 de Protección de Datos de Carácter Personal) and its implementing regulations, and as well as to European Directives. The responsible for the file informs the participant that has taken the necessary technical and organizational measures to ensure data security pursuant to Royal Decree 1720/2007 of 21 December, 2007 (Real Decreto 1720/2007).
The Participant expressly accepts the communication of personal data to the other entities of the Futura group, FUTURA INTERACTIVE, S.L. and the E3 Futura Association -based in Spain-, for the implementation and maintenance of the legal relationship established with the Participant and the provision of services within it.
The responsible of the file may transfer the data provided by the participant at the request of the administrative authorities and courts on duty in case of specific request by them.
Participants may exercise rights of access, rectification, cancellation, and opposition in accordance with current regulations on data protection. Likewise, the Participant may at any time revoke their consent to the processing of personal data; however, such revocation does not have retroactive effect. The participant may give effect to these rights before the responsible of the file via e-mail at: crm@campus-party.org, or by addressing to 33 Aduana Street, 4th floor, 28013 Madrid (Spain).
§ 12 PARTICIPANT’S AGREEMENT
The Participant acknowledges having read and understood the information provided in this document and accepts in full and without reservation, the contents thereof.
APPENDIX: EVENT REGISTRATION PROCEDURE FOR MINORS AND PERSONS WITH LIMITED LEGAL CAPACITY
- The registration may only be conducted by the legal representatives of the minor or person with limited legal capacity, by filling in the event form data with their personal details as well as those of the minor and/or person with limited legal capacity, as appropriate. Each person must have its own register on the page, since inscriptions are individual. The registration for a guardian or parent is free (forms are found explained in detail at the website in the corresponding section).
- Once the reservation is requested, the representative or guardian must submit via email or at the event, the following documents in order to check the information provided:
1. Copy of the representative(s) National ID.
2. Copy of the National ID of the minor or person with limited legal capacity.
In all cases, it will be necessary an authenticated copy of the birth certificate (or equivalent) of the child and the authorization letter signed and notarized.
DEADLINE FOR MINORS
*The deadline to submit documentation to the offices of THE ORGANIZATION is August 7 of 2012.
*If the representative(s) or guardian(s) has not submitted the documentation required by ORGANIZATION to allow access to the event by the abovementioned date, the registration will be cancelled and the corresponding refund of the registration fee will have effect, except for €15 for administrative and financial expenses. To do so, they shall make the request in the contact option on their user profile.
